Swale Pride CIC Privacy Policy

Effective Date: 5th February 2025
Review Date: 5th February 2026

1. Introduction
Swale Pride CIC ("we", "our", "us") is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This privacy policy outlines how we collect, use, store, and protect your information.

2. Data Controller
The data controller for Swale Pride CIC is:
Swale Pride CIC
Director: Steven Pullen
[Insert Contact Information]

3. What Information We Collect
We may collect and process the following personal data:

• Name, contact details (email, phone number, address)

• Demographic information

• Any information provided in surveys, feedback forms, or event registrations

• Communications with us (emails, messages, and social media interactions)

• Images or videos taken at events (where explicit consent is provided)

4. How We Use Your Data
We collect and process personal data for the following purposes:

• To manage event participation and community engagement

• To send newsletters, updates, and event information (with consent)

• To improve our services based on feedback

• To comply with legal and regulatory obligations

• To ensure the safety and security of our events

5. Legal Basis for Processing
We process your personal data based on:

• Consent (where you have given clear permission)

• Legitimate interests (for community support and organisational improvement)

• Legal obligations (where required by law)

6. Data Sharing and Security
We do not sell or rent personal data. Your data may be shared with:

• Service providers assisting with event management or communications

• Regulatory authorities if legally required

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

7. Your Rights
Under UK GDPR, you have the following rights:

• Right to access your data

• Right to rectification of inaccurate information

• Right to erasure (in certain circumstances)

• Right to restrict processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent (where applicable)

Requests regarding your rights can be sent to [Insert Contact Email].

8. Data Retention
We retain personal data only as long as necessary for the purposes outlined. When no longer needed, we securely delete or anonymise the data.

9. Updates to This Policy
We may update this privacy policy from time to time. The latest version will always be available on our website.

10. Contact Information
For any privacy-related queries, please contact:
Swale Pride CIC
Director: Steven Pullen
info@swaleprice.co.uk